Highlights of Board of Education Special Meeting

June 27, 2017

STUDENT & STAFF RECOGNITIONS

Recognitions included Camdenton FIRST Robotics being included in the “Transforming Our Culture” annual report, under transformation profiles.

Strategic Plan Goal Area – Stakeholder Engagement

CONSENT ITEMS

A.      Approve Technology Acceptable Use Policies & Student Device Handbook

Mr. Starkey asked for Board approval on two new documents related to technology to help clarify the district’s expectations related to students’ usage of technology.  The first document summarizes already adopted school board policies related to acceptable use.  Information was added regarding Google apps for education and also parent and student permission forms.  All of this information is now found in one place with this document.  The second document relates to the district’s 1:1 device initiative, also including a parent and student consent form.  The district has included a self-funded annual insurance option of $25 per student if parents are interested.  Students and parents would be responsible for any loss or damage to a device just like they are for damage or loss of a textbook; however, we would provide optional insurance coverage for interested families.

                        Strategic Plan Goal Area – Stakeholder Engagement

B.       Accept Bid for Security Cameras at Dogwood Elementary

In order to improve safety and security, we are upgrading the security camera system at Dogwood Elementary. This includes increasing the number of IP based cameras by 20 cameras (from 34 to 54), installing a new network video recorder, and installing additional support hardware to consolidate all cameras to a single system.   An RFP with detailed specifications for the project was sent to five area vendors and all responded with a proposal.  Technology reviewed the proposals for cost as well as adherence to the specifications. The proposal submitted by 21st Century Automation of Osage Beach was recommended based on both cost and adherence to the required specifications of the project.  

                                Strategic Plan Goal Area – Facility Effectiveness

C.       Adopt Revised Policies:  ADF, IGBB & IKEB

The Board held a first read of the following policies at the regular June Board meeting.  The Board is now asked to adopt these policies.  Policy ADF, District Wellness Program, has been revised to comply with new regulations from the U.S. Department of Agriculture implementing the Healthy, Hunger-Free Kids Act.  School districts are to be working toward compliance now and must fully comply by June 30, 2017.  Mrs. Rogers, Gifted Coordinator, has suggested several minor revisions to policies IGBB (Programs for Gifted Students) and IKEB (Acceleration) as presented.

                Strategic Plan Goal Area - Stakeholder Engagement

D.      Approve Lease Contract for Video Board

The Board previously approved entering into a lease for the video board at the stadium.  The district attorney reviewed the lease documents and contract and suggested some edits.  An amendment was added that includes the changes agreed upon.  The clean version met our legal counsel’s approval.  The agreement was recommended as presented.

                                Strategic Plan Goal Area – Facility Effectiveness

Consent items were approved as presented.

NEW BUSINESS

                APPROVE AMENDMENTS TO 2016-2017 BUDGET

With the fiscal year ending June 30, 2017, by statute the 2016-2017 budget expenditures are required to be amended.  The amended amounts may change slightly as the end of the fiscal year arrives.  The 2016-2017 Administrative Budget expenditures were amended as reflected below.

Strategic Plan Goal Area – Stakeholder Engagement

                APPROVE 2017-2018 ADMINISTRATIVE BUDGET

Superintendent Hadfield presented and reviewed the 2017-2018 Administrative Budget.  The 2017-2018 Administrative Budget was approved as reflected below.

Strategic Plan Goal Area – Stakeholder Engagement

                BOARD SELF-EVALUATION

As listed on the perpetual calendar, the Board self-evaluation is an agenda item for the June Special Board meeting.  There was previous discussion about possibly rewording questions 1, 2, 3, 5, and 6, which could preclude comparisons to previous years on these items.  A revised document will be reviewed at the July Board meeting.

Strategic Plan Goal Area – Stakeholder Engagement

UNFINISHED BUSINESS

APPROVE 2017-2018 BOARD GOALS

The 2017-2018 Board Goals were approved as presented.

                Strategic Plan Goal Area - Facility Effectiveness, College & Career Ready, and Stakeholder Engagement

BOARD WRAP-UP

This is an opportunity for the Board to report on upcoming meetings, meetings attended, registrations, and deadlines.

·         Board Activity Calendar

·        July Board Meeting Reports tentatively include:  Food Services Information & Approve Food Service Guidelines, Library Media Services, School Resource Officer Report, and Volunteer/Community Relations Report

·         SREB High Schools that Work Conference – July 10-15, 2017, in Nashville, TN

·         No Second July Board Meeting

·         Board Lunch with New Teachers – Wednesday, August 2, 11:45-12:30, High School Commons

·         Board/Administration Potluck – August ____, 2017

·         All Staff Welcome Back Breakfast – 7:00 a.m. Friday, August 18, 2017.  Assembly 8:30-10:30 a.m.

·         MSBA

o    Distinguished Level of Board Membership

o    Annual Fall Conference – Oct. 5-8, 2017.  Plan to register on Sept. 6.

§ Conference Speakers

o    Advocacy Positions – Nancy needs comments by the end of July.

Strategic Plan Goal Area - Stakeholder Engagement

EXECUTIVE SESSION

In compliance with State Statute 610.021 (closed meetings and closed records), the Board went into Executive Session for the following purposes:

1)       Leasing, purchase or sale of real estate by a public governmental body (610.021)(2). 

2)       Hiring, firing, disciplining, or promoting particular employees (610.021)(3).

3)       Individually identifiable personnel records, performance ratings, or records pertaining to employees (610.021)(13).

Strategic Plan Goal Area –Facility Effectiveness, Stakeholder Engagement and College & Career-Ready Curriculum