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Camdenton R-III School District
Everyone Learning Every Day
Board of Education Meeting
Regular Session - Administration Building, Board Room
July 10, 2017 – 5:30 p.m.
AGENDA
I. CALL TO ORDER & RECITE PLEDGE OF ALLEGIANCE
II. APPROVAL OF AGENDA
Regular Meeting – July 10, 2017
Strategic Plan Goal Area – Stakeholder Engagement
III. STUDENT & STAFF RECOGNITIONS
Background: Student and staff recognitions will be announced.
Strategic Plan Goal Area – Stakeholder Engagement
IV. PUBLIC COMMENT
Public Participation at Board Meetings, Policy BDDH
Strategic Plan Goal Area – Stakeholder Engagement
V. CONSENT ITEMS
A. Approve Minutes and Documentation of Regular Meeting – June 12, 2017
Strategic Plan Goal Area - Stakeholder Engagement
B. Approve Minutes and Documentation of Special Meeting – June 27, 2017
Strategic Plan Goal Area - Stakeholder Engagement
C. Set Tax Rate Hearing Date for August 14, 2017, at 5:30 p.m.
Strategic Plan Goal Area - Stakeholder Engagement
D. Accept Bid Recommendations for 2017-2018 for Dairy, Bread, Tires, and Fuel
Background: Please find attached bid summaries for dairy, bread, tires, and fuel.
· We recommend Hiland Dairy for dairy products and Bimbo Bakeries for bread.
· For tires we are recommending Ozarko Tire Centers.
· For fuel we are recommending continuing our relationship with Lakeland Oil.
Bid Summaries – Dairy and Bread, Tires and Fuel
Strategic Plan Goal Area – Stakeholder Engagement
E. Approve Bid for Epoxy Floor Covering in Auto Tech, LCTC
Background: Of the two bids received, our recommendation is to accept the bid from Rice Concrete, Inc. The district will be reimbursed approximately 50% of the costs for this project, as part of the Enhancement Grant.
Strategic Plan Goal Area – Facility Effectiveness
F. Approve Student Handbooks (Elementary, Oak Ridge, Middle School, High School/Horizons, & LCTC)
Background: Please find attached copies of our student handbooks. Please note that our handbooks include policies which have previously been approved by the Board. Our handbooks also contain administrative procedures and rules which do not require Board approval; however, we have listed these handbooks as an item for the Board’s consideration in order to enhance our communication process.
Strategic Plan Goal Area - Stakeholder Engagement
G. Approve Transportation Handbook
Background: The Transportation Department has updated the information contained in the handbook and is submitting it for approval.
Strategic Plan Goal Area - Stakeholder Engagement
H. Approve New Course
Background: Please find attached information regarding the new program GO CAPS as a course addition. Health Sciences and Manufacturing & Engineering exploration will be offered next school year.
Strategic Plan Goal Area - Stakeholder Engagement
I. Approve Food Service Guidelines & Set Meal Prices
Background: The annual Food Services Report was presented in January. Attached please find other food service documents. Free and reduced breakfast and lunch guidelines need to be approved annually. In order to bring the district into compliance with the Paid Lunch Equity calculations the Board is asked to increase our 7-12 lunch prices $0.10 to $2.35, set the adult breakfast price at $2.40, set the adult lunch price at $2.95, and maintain prices on other meals for 2017-2018.
Strategic Plan Goal Area – Stakeholder Engagement
Food Services Scorecard Food Service Price Comparison
Eligibility Criteria Meal Price History & Recommendation
2016-2017 Reimbursement Summary Food Service Profit & Loss Statement
2016-2017 Student Eligibility Report 2016-2017 Building Participation Rates
*J. Approve Fund Transfer of $200,000 from Fund 1 to Medical Insurance FundBackground: With limited revenue during the summer it is recommended to transfer funds to the medical fund.Strategic Plan Goal Area – Stakeholder EngagementVI. APPROVAL OF BILLS
June Paid Invoices & July Paid Invoices
Strategic Plan Goal Area – Stakeholder Engagement
VII. APPROVAL OF TREASURER’S REPORT
Health Insurance Financial Statement
Health Insurance Comparison for May
Strategic Plan Goal Area – Stakeholder Engagement
VIII. NEW BUSINESS
A. LIBRARY MEDIA SERVICES REPORT
Background: Sheena Self, the District Library Coordinator, will present the Library Media Services report for 2016-2017.
Strategic Plan Goal Area – Stakeholder Engagement
B. SCHOOL RESOURCE OFFICER ANNUAL REPORT
Background: Officer Chris Williams will report on the 2016-2017 school year. The goal of the school resource officer program has been to establish a proactive position on school discipline and to establish a relationship between students and law enforcement.
Strategic Plan Goal Area – Stakeholder Engagement
C. VOLUNTEER/COMMUNITY RELATIONS REPORT
Background: Joi Dickemann will provide the annual report for the Departments of Volunteers and Community Relations. Please find these reports attached.
Strategic Plan Goal Area – Stakeholder Engagement
Volunteer Services/Community Relations Report
List of Volunteers and Volunteer of the Year Nominations
IX. UNFINISHED BUSINESS
A. STRATEGIC PLAN UPDATE
Background: Dr. Hadfield will provide strategic plan updates.
Strategic Plan Goal Area – College & Career-Ready, Facility Effectiveness & Stakeholder Engagement
B. BOARD SELF-EVALUATION
Background: The Board will review the revised self-evaluation document.
Strategic Plan Goal Area – Stakeholder Engagement
X. BOARD WRAP-UP
Background: This is an opportunity for the Board to report on upcoming meetings, meetings attended, registrations, and deadlines.
· August Board Meeting Report tentatively includes: Health Services report and the Curriculum & Instructional Effectiveness report.
· Board/Administration Potluck – August ____, 2016
· SREB High Schools that Work Conference – July 10-15, 2017, in Nashville, TN
· Board Lunch with New Teachers - August 2, 2017. 11:45-12:30, High School Commons
· All Staff Welcome Back Breakfast – 7:00 a.m. Friday, August 18, 2017. Assembly 8:30-10:30 a.m.
· MSBA
o Levels of Board Member Certifications - Advanced, Master, Distinguished
- Distinguished Level of Board Membership - Mrs. Masterson
o Annual Fall Conference – Oct. 5-8, 2017. Plan to register on Sept. 6th.
o Advocacy Positions - Board offer comments.
- Education Foundation - Camdenton R-III School Board Representative
Strategic Plan Goal Area - Stakeholder EngagementXI. EXECUTIVE SESSION
In compliance with State Statute 610.021 (closed meetings and closed records), the Board will go into Executive Session for the following purposes:
1) Leasing, purchase or sale of real estate by a public governmental body (610.021)(2).
2) Hiring, firing, disciplining, or promoting particular employees (610.021)(3).
3) Individually identifiable personnel records, performance ratings, or records pertaining to employees (610.021)(13).
Strategic Plan Goal Area – Stakeholder Engagement, Facility Effectiveness and College & Career-Ready Curriculum
XII. ADJOURN MEETING
*Added/revised since original posting.
